What are the requirements for a broker electronically storing required records?

Per the Department’s Substantive Policy Statement, SPS No. 2005.06, the broker may store records electronically if the required transaction, employment and trust account records:

(1) Are maintained in a manner allowing reconstruction in the event of destruction of electronic data;

(2) The records can be produced, at the broker’s expense, in legible, written form (“hard copy”) upon the request of the Department for auditing inspection or investigation purposes;

(3) The electronic records are exact duplicates of the original; and,

(4) The stored records are legible. [A.R.S. §§ 32-2151(B)(2), 32-2151.01(A), 32- 2151.01(H), 32-2175(A), 32-2175(B) and 32-2194.06(A) and (B)]