Documents:

• Model Broker's Policy and Procedures Manual
  • Microsoft Word version
  • PDF version
  • This manual has been developed to serve as a model for the broker's written policies required by A.A.C. R4-28-1103.
• Brokerage Signage
  • This is an illustration of the proper signs to be displayed at a real estate brokerage.
• Sample Log
  • This is a sample Listing and Sales log.
• Trust Account Requirements
  • Requirements for sales and property management trust accounts.
• Trust Account Sample
  • This is a sample spreadsheet to be used with a trust account record keeping system.
• Trust Account Reconciliation Information

Forms:

• Trust Account Activity Notification (Form AUD-100)
  • To be used to notify the Department when a broker opens or closes a trust account. Complete all broker and entity information on the top part of the form. Under the Accounts section, please choose “General” for sales/escrow accounts or “Property Management” for any accounts holding Owner and/or Tenant funds.
• Property Management Trust Account Reconciliation (Form AUD-101) Instructions by Field
  • A downloadable reconciliation form for use by property management brokers that includes automatic calculations.
• Use of Offsite Storage / Electronic Storage / Electronic Management Systems
  • Submit completed form and attachments to the Department through the Message Center
• Broker Supervision and Control Audit Declaration Form
  • Required to be completed of every broker as part of the renewal process; please send a message to the Auditing Division by clicking here with any questions on how to complete this form.
• Property Management Audit Packet
  • Guidelines and Information regarding Property Management Audits.
• Transaction Management(TM)/Document Storage/ADRE Access Agreement
  • Contains user agreement documents granting ADRE electronic access to User’s TM Program to enable streamlined exchanges of information when ADRE conducts records inspections as authorized by law.  Documents included are ADRE User Agreement and ADRE AAR TM File Access Agreement.
• ADRE Auditing Definitions list 160711